Frequently Asked Questions
What does a dedicated Financial Manager actually do?
Your dedicated Financial Manager takes ownership of your entire day-to-day finance function.
This includes:
Keeping your books updated on a weekly basis
Tracking all VAT, payroll, and compliance deadlines
Managing payroll, VAT, and RCT
Overseeing accounts payable and accounts receivable
Maintaining and managing your financial systems
Preparing monthly profit and loss and cash flow reports
Communicating with you on a daily basis when needed
Their role is to ensure your finances are accurate, compliant, organised, and always under control.
How is this different from hiring a general, uncertified bookkeeper?
Most bookkeepers focus primarily on data entry.
Our Financial Managers focus on ownership, systems, and accuracy.
With KeepTheBooks.ie, you get:
One accountable point of contact
Weekly bookkeeping, not catch-up work
Monthly reporting, not year-end surprises
Structured processes and internal controls
Senior oversight
We do not just process transactions.
We run your finance function properly.
Are you accountants?
No.
We are a professional bookkeeping firm, not an accountancy practice.
Your accountant:
Prepares year-end accounts
Files statutory returns
We handle everything in between:
Bookkeeping
Payroll
VAT and RCT
Financial systems
Monthly reporting
This clear division of responsibility leads to cleaner year-end accounts, fewer issues, and lower overall professional fees.
Are you tax advisors?
No.
We are not tax advisors, and we do not provide tax planning or tax advisory services.
Our role is to ensure your financial records are accurate, complete, and up to date so your accountant or tax advisor can provide proper tax advice and file your returns efficiently.
Clean, well-managed books support better tax outcomes.
Tax advice itself remains with your accountant.
Will this improve my relationship with my accountant?
Yes. Significantly.
Because your books are kept up to date weekly and reviewed throughout the year, your accountant receives a clean, well-organised, professional set of accounts at year end.
This results in:
Faster year-end completion
Fewer queries
Reduced accountant bills
No last-minute panic
Most accountants prefer working with our clients for this exact reason.
Do you handle VAT and Revenue compliance?
Yes.
We manage:
VAT preparation and filings
RCT compliance
Payroll submissions
Deadline tracking
This reduces the risk of:
Late filings
Penalties
Revenue issues
Compliance is handled proactively, not reactively.
How often are my books updated?
Your books are updated on a weekly basis, not quarterly or annually.
This ensures:
Accurate records
Reliable reporting
No backlog
No year-end cranking
Weekly bookkeeping is a core part of our service.
What reporting will I receive?
You receive monthly financial reports, including:
Profit and loss statements
Clear visibility on income and expenses
Insight into cash flow
This allows you to keep your finger on the pulse and make informed decisions throughout the year.
Who will I communicate with day to day?
You communicate directly with your dedicated Financial Manager.
They are available on a daily basis for queries, updates, and clarification, providing continuity, clarity, and peace of mind.
You are not dealing with a shared inbox or rotating staff.
Are your staff based in Ireland?
Yes.
KeepTheBooks.ie is an Irish firm with Irish-based certified and qualified bookkeepers.
We understand:
Irish Revenue requirements
Irish payroll and VAT rules
The realities of running an SME in Ireland
This is not offshore bookkeeping.
What size businesses do you work with?
We work best with SMEs turning over between €250,000 and €10 million per year.
Businesses at this stage typically need:
Structure
Reliable reporting
Compliance handled properly
A professional finance function without hiring in-house
What sectors do you specialise in?
We work across a wide range of Irish SME sectors, including:
Trades and construction
Professional services
E-commerce
Retail and wholesale
Hospitality
Healthcare
Property and property management
Manufacturing and distribution
Transport and logistics
Service-based businesses
Our systems adapt to different business models while maintaining consistency.
How does pricing work?
We offer tailored fixed monthly pricing.
Your fee is based on:
Turnover and transaction volume
Payroll and compliance complexity
VAT and RCT requirements
Reporting needs
There is no hourly billing and no surprise charges.
Do you work with businesses outside Dublin?
Yes.
We work with businesses throughout the entire country of Ireland using modern cloud-based systems.
Location is not a barrier to receiving a high-quality, professional service.
How do we get started?
The first step is a short consultation to understand:
Your business
Your current setup
Your compliance requirements
Your reporting needs
From there, we outline scope, pricing, and onboarding clearly before any work begins.
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